1. Client & Property Basics
Who owns it, and the essentials for our records
2. Access & Security
How EcoVibe, staff, and guests get in
3. Safety & Security Equipment
What's on site to protect guests and the property
4. Property & Inventory
What the house has, so we know what we're maintaining
🏊 Pool & Climate
🍳 Appliances Inventory
5. Utilities & Service Providers
Accounts EcoVibe will monitor and pay on the owner's behalf
6. Maintenance & Vendor Contacts
Who does the work — existing vendors or ones EcoVibe will bring in
7. Rental & Marketing Setup
Where the property will be listed and how it's positioned
House Rules
8. Financial & Payout Information
How and when the owner gets paid
⚠️ Owner Financial Responsibility
The owner is responsible for the cost of insurance, maintenance, repairs, and cleaning. EcoVibe coordinates these services on the owner's behalf, but does not cover their cost — all such expenses are invoiced to the owner according to our service agreement.
EcoVibe is pre-authorized to proceed with urgent maintenance or repairs up to this amount without prior owner approval, to avoid delays that could affect guests or the property. Owner is notified as soon as possible after the work is done.
9. Insurance & Legal
Coverage and compliance for short-term rental operation
10. Guest Experience Setup
Content for the Gueboo digital guestbook & regional guidebook
Guests are welcomed in person or via a virtual live tour, whichever the guest prefers. Note the property's usual welcome approach and any guest-facing details below.
11. Staff & Emergency Contacts
Who to call — for guests and for us
12. Photos & Media Checklist
What we have to market the property well
13. Onboarding Sign-off
Final checklist before the property goes live
Owner Acknowledgement Signature